Manage Substitutes

Substitute teachers can work at many sites for limited periods of time. To facilitate this movement, create the substitute user at the district level and then assign them (or have school sites claim them) for a specific date range.

In CatapultEMS, Substitutes only receive alerts for their assigned sites. Unassigned substitutes do not receive alerts and cannot log in.

Contents

• Assign a substitute
• Add a new substitute to your district
• Change an existing user to a substitute
• Training for substitutes

Assign a substitute

Using a District Safety Team account

1. Sign in to CatapultEMS.com using a District Safety Team account.
2. From the District Dashboard, choose Manage District Users (top right side of page).
3. Choose the Substitutes tab.
4. Choose Manage Assignments next to the substitute.
5. Add a Start Date and End Date for a site/school.
6. Choose Save (bottom).
   

Using a Site Safety Team account

1. Sign in to CatapultEMS.com using a Site Safety Team account.
2. From the Site Dashboard, choose Manage Site Users (top right side of page).

 3. Choose the Substitutes tab.

 4. Choose Activate next to the substitute.
 5. Add a Start Date and End Date.
 6. Choose Save.

Add a new substitute to your district

1. Sign in to CatapultEMS.com using a District Safety Team account.
2. From the District Dashboard, choose Manage District Users (top right side of page).
3. Choose Add New User (green, top right) or choose Edit next to an existing user.
4. Fill in the user details (see User Details for instructions).
5. At the bottom of the page, choose Substitute.
   
6. Choose Save.

Note: Substitutes cannot sign into CatapultEMS.com with their username and password unless they are currently working at a site (i.e. assigned to a site in EMS).

Change an existing user to a substitute

If your substitutes imported as Staff or Other Staff, you can change their access to Substitute using the following method:

1. Sign in to CatapultEMS.com using a District Safety Team account.
2. Find the existing user. Usually the easiest way is to go to Manage District Users and paste the email into the search box.
   
3. Edit the user.
4. If you do not want them affected by imports, change them to Manual (top of the page).
5. Choose the blue Upgrade to District Safety Team.
6. Under Access Level, choose Substitute.
   
7. Choose Save.
   

Training for substitutes

Substitutes can take the same training as your staff. For training options, please see Online Training Course (EMS).