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Optional Professional Add-On Services

CatapultCMS now offers a number of Professional Services that provide additional support beyond the base project scope. These services are designed to help districts get more value from their redesign by offering targeted assistance where teams often need it most. All Professional Services add-ons are optional and can be included based on your goals, timeline, or internal capacity.

Table of Contents

Content Strategy & Planning

Content Quality & Readiness

Accessibility, Compliance & Risk Reduction

Navigation & User Experience

Subpage Layouts (Reusable Page Systems)

Subpage Layout Packages


Content Strategy & Planning

Content Workshop Strategy

A facilitated, collaborative session designed to help your team clarify content priorities and align on next steps before deeper content work begins. This workshop creates shared direction and momentum.

Best used when:

  • Multiple stakeholders are involved in content decisions

  • Alignment is needed before moving forward

  • Your team wants a clear content roadmap

Page Architecture Planning

We provide guidance on how to structure page content for clarity, readability, and consistency with your new design. This includes recommendations for headings, section flow, and content grouping.

Best used when:

  • Pages feel long or hard to scan

  • Content lacks clear hierarchy or organization

  • Your team wants more consistent page layouts

Content Quality & Readiness

Content Formatting & Accessibility Assist

This service helps bring existing content into alignment with your new site templates and accessibility best practices. Our team supports formatting updates and structural improvements so your content is easier to read, more consistent, and better prepared for launch.

Best used when:

  • Your site contains a large amount of legacy content

  • Your team wants extra support preparing content for the new design

  • You’d like to reduce post-launch cleanup

Content Consolidation & Cleanup

This service helps identify outdated, duplicated, or unnecessary content across your site. You’ll receive recommendations to simplify, streamline, and reduce clutter—making the site easier to manage long term.

Best used when:

  • Your site contains many older or overlapping pages

  • Your team wants to improve maintainability and clarity

Accessibility, Compliance & Risk Reduction

Accessibility & Compliance Audit

This audit provides a focused review of key pages to identify accessibility opportunities and potential compliance gaps. You’ll receive clear, prioritized recommendations to help guide ongoing accessibility improvements.

Best used when:

  • Your district wants additional reassurance around accessibility standards

  • You’d like expert guidance on next steps for compliance planning

Redirect & Link Validation

This service helps ensure important links continue to work as expected during and after launch. We support redirect setup and link validation to protect usability and search visibility.

Best used when:

  • URLs are changing as part of the redesign

  • Preserving search visibility is a priority

  • You want to minimize broken links during transition

Navigation & User Experience

Navigation Audit & Rebuild

We conduct a thoughtful review of your site navigation and provide recommendations or hands-on support to improve structure and clarity. The goal is to make it easier for families, students, and staff to find the information they need.

Best used when:

  • Navigation has grown organically over time

  • Users frequently report difficulty finding information

  • You want a more intuitive, user-friendly menu structure 

Homepage & Global Links Messaging Review

We provide a fresh perspective on homepage messaging and global links to ensure your most important information is clear, welcoming, and easy to understand. This review focuses on first impressions and user guidance.

Best used when:

  • You want to strengthen first impressions

  • Key information isn’t standing out

  • You’d like to better guide visitors to high-priority content

Subpage Layouts

The following optional add-ons provide structured, reusable page layouts for common district needs. These services focus on page architecture and system configuration rather than content writing, helping districts present information more clearly and consistently across sites.

Searchable FAQ Layout

This layout provides a centralized, searchable knowledge base for common district questions. It is designed to support larger FAQ collections and helps users find answers quickly through keyword search and category filtering.

What’s included

  • Searchable FAQ page layout

  • FAQ content type configuration (question, answer, category, audience)

  • Keyword search and category filtering

  • Accordion-style FAQ display

  • Reusable FAQ content across pages

What’s not included

  • Writing or editing FAQ content

  • Content consolidation or cleanup

  • Translation or multilingual configuration

Best used when

  • Your district or COE receives high volumes of repeat questions

  • You want to improve self-service access to information

Searchable Policies Layout

This layout provides a structured, searchable library for board policies and administrative regulations. It replaces static document lists with a governance-ready system designed for transparency and public accountability.

What’s included

  • Policy and regulation library layout

  • Full-text search and filtering (series, topic, audience, status)

  • Policy detail page structure with effective dates and revision history

  • Content model configuration for policies, regulations, and exhibits

What’s not included

  • Policy writing, interpretation, or legal review

  • Document cleanup or accessibility remediation

  • Converting or restructuring existing policy files

Best used when

  • You need a clear, defensible system for publishing official policies

  • Policies are currently presented as static documents

Contact Us Page 

This layout provides a streamlined contact experience by displaying school-specific information automatically pulled from the School Manager system. It reduces duplication and helps keep contact details consistent across sites.

What’s included

  • Contact page layout

  • Automatic display of school information from School Manager

  • Address, phone number, leadership, and office hours

  • Optional small, contact-specific FAQ section

What’s not included

  • Editing or correcting School Manager data

  • Writing contact guidance content

  • Resolving data inconsistencies between schools

Best used when

  • Your district manages multiple school sites

  • You want accurate contact information with minimal ongoing maintenance

Department Landing Page System

This layout provides a standardized template for presenting department information in a consistent, scalable way. It focuses on layout structure and reuse while allowing departments to retain content ownership.

What’s included

  • Department landing page layout

  • Defined structural sections (overview, responsibilities, resources, contacts)

  • Ability to reference shared content types (documents, updates, links)

  • Scalable system usable across all departments

What’s not included

  • Editing, rewriting, or reorganizing department content

  • Deciding what content belongs to each department

  • Normalizing content length or tone

Best used when

  • Your site includes many departments

  • You want consistency without centralized content control

Division Landing Page System

This layout provides a high-level organizational view that groups departments within a division. It improves navigation and understanding of district structure without duplicating department-level content.

What’s included

  • Division overview page layout

  • Automatic listing of departments assigned to the division

  • Optional featured or reordered departments

  • Short department summary display

What’s not included

  • Writing division or department descriptions

  • Manual maintenance of department lists

  • Advanced interactive enhancements

Best used when

  • Your district or COE has multi-level organizational structures

  • You want clearer navigation and context

Subpage Layout Packages

For districts that want a more comprehensive set of layouts, Subpage Layouts can also be grouped into pre-defined packages. These packages combine commonly paired layouts to simplify planning and support consistent implementation across your site. Packages are optional and can be customized based on your needs.

Core Information Architecture Package

This package focuses on improving organizational clarity and contact information across your site.

Includes:

  • Department Landing Page System

  • Division Landing Page System

  • Contact Us Page (Auto-Populated School Information)

Best used when

  • You want clearer organizational structure without redesigning individual pages

  • Departments and divisions need a consistent presentation

  • Accurate contact information is a priority

Governance & Transparency Package

This package supports districts that need clear, searchable access to policies and high-interest information.

Includes:

  • Searchable Policies Layout

  • Searchable FAQ Layout

  • Department Landing Page System

Best used when

  • Publishing and maintaining official policies is a priority

  • You want to reduce repetitive inquiries through self-service content

  • Transparency and public accountability are key goals

District Operations Essentials Package

This package combines all available Subpage Layouts for districts seeking a comprehensive, reusable page system.

Includes:

  • Searchable FAQ Layout

  • Searchable Policies Layout

  • Contact Us Page (Auto-Populated School Information)

  • Department Landing Page System

  • Division Landing Page System

Best used when

  • You want a complete set of standardized layouts

  • Multiple sites or departments need consistent structures

  • Long-term scalability and reuse are priorities

If you’re interested in adding any of these services to your project, reach out to your CatapultCMS team to discuss which options best support your goals.